Same-Day Absences Solved Automatically
Same-Day Absences Solved
Matched, Edustaff’s proprietary, AI-driven matching technology, fills day-of absences before the school day starts. By evaluating availability, qualifications, district familiarity, and proximity, Matched connects the right substitute to the right classroom, right when you need them.
Same-Day Absences Disrupt Districts Nationwide
When a teacher calls out at 6am, districts are left scrambling. Without Edustaff Matched, districts are forced to rely on traditional outreach methods, which are often too slow and prioritize filling the classroom with any sub, rather than the best substitute for the role. Every unfilled and mismatched role strains the district’s staff and students and sets back learning for the day.
1 in 5
classrooms goes unfilled every day
in the United States
Finding the Right Sub at the Right Time
By the time subs are contacted, the school day has started. Old outreach methods can't fill same-day absences fast enough.
Having the Right Sub in the Right Role
Without intelligent matching, subs land in classrooms they're unfamiliar with, reducing quality and continuity.
Keeping Students Supported
Every uncovered classroom is a day of lost instruction. Across a school year, unfilled absences create gaps in student learning.
What Edustaff Matched Delivers For Your District
More than just same-day fills, Edustaff Matched is a complete same-day absence solution that matches the right substitute to the right role.
Same-Day Fills, Fast
On the morning of each absence, our AI activates automatically, matching and notifying the right sub so your classrooms are covered before school starts.
Best-Fit Sub Matching
Substitutes matched on qualifications, experience, proximity, and prior district familiarity, not just first availability.
Higher Fill Rates
AI-optimized outreach dramatically reduces unfilled roles and reduces the impact of same-day absences on students.
How Matched Works
When an absence is reported, Edustaff Matched queues it for action. On the morning of the assignment, our AI automatically identifies and notifies the best-fit substitute, so your classroom is covered before the school day even starts.
1
A teacher reports an absence anytime. Matched receives it and queues it for the morning of the assignment.
2
On the morning of the assignment, Matched reviews availability, qualifications, proximity, and district familiarity.
3
The highest-fit substitute is selected based on a multi-factor score, not just who's available.
4
The matched sub receives an instant text with role details, school location, and reporting instructions.
5
The matched sub accepts the assignment, your district is notified, and the classroom is covered.
Built Into Your Existing Partnership
Edustaff Matched isn't a separate product. It's a proprietary technology included in your district's partnership with Edustaff. No new systems. No new logins.
Works With Your Existing Systems
Fully integrated with compatible AMS systems. No migration or extra configuration needed.
Dedicated Local Support, Still Included
Your Edustaff support team remains your point of contact. Matched levels up their work. It doesn't replace the relationship.
Transparent Results Reporting
Monthly reporting on fill rates, response times, and placement quality so you can see the impact clearly.
Available to Current & New Partners
Whether you're already working with Edustaff or exploring a new staffing option, Matched is available from day one with an Edustaff partnership.
How Matched Fits In
Your existing substitute workflow, optimized
- Your district continues using your AMS as normal
- Edustaff Matched runs in the background, matching substitutes to assignments automatically
- Your Edustaff team monitors outcomes and intervenes when needed
- You receive monthly reporting on fill rates and performance
- Classrooms stay covered. Students keep learning
A Smarter Way to Fill Same-Day Absences
See how Edustaff Matched stacks up against the traditional way of managing same-day substitute coverage.
Feature
Without Matched
With Edustaff Matched
- Sub selection method
- First available sub contacted
- Best-fit match scored by AI
- District-familiar sub prioritization
- No prioiritization
- District familiarity preferred
- Outreach method
- Manual outreach
- Automated and instant
- Unfilled same-day rate
- 1 in 5 absences go unfilled
- Fewer unfilled absences
Ready to Simplify Same-Day Coverage?
Learn more about how Edustaff Matched works in action and how it can benefit your district's unique same-day fills.